CFO & Director of Administration
The main function of the Chief Financial Officer's portfolio is to provide financial and accounting support services to all facets of the organization. Our Accounting Services department provides support to faculty and staff with such things as grant accounting and reporting, departmental accounting and financial reporting, and costing analysis for various aspects of STM operations. Our dedicated team provides the utmost in customer service to faculty, staff and students of STM.
The Chief Financial Officer's office also interacts closely with the Financial Services Division at the University of Saskatchewan. Even though the U of S is a separate administrative entity, there are numerous financial and accounting issues that affect both institutions.
Policies and Procedures
Approved in principle: STM Board of Governors 7 April 2005
The first public indication of the Saskatoon Catholic community's desire to have a Catholic college at the University of Saskatchewan came in 1913 when, on behalf of a group of Saskatoon Catholic parents, John Joseph Leddy presented the idea to Bishop Albert Pascal, bishop of the Diocese of Prince Albert and Saskatoon. During the next few years there were differing views within the Saskatoon Catholic community on the issue of Catholic higher education and establishing a Catholic college at the University of Saskatchewan was not a simple matter. In 1936 the long-desired Catholic college at the University of Saskatchewan became a reality as a result of negotiations between University President Walter Murray and Fr. Henry Carr, CSB, Superior General of the Basilian Congregation of Toronto. Further detail of STM's background and organizational structure can be seen in History and Information - St. Thomas More College.
St. Thomas More College, a Catholic liberal arts college in federation with the University of Saskatchewan, was established by a statute of the Senate of the University of Saskatchewan (1936, 1953), and by an Act (1943) and Amended Act (2001) of the Saskatchewan Legislature.
The following excerpts from the STM Act (1943) and Amended Act (2001) explicitly state the primary role of St. Thomas More College as enacted by legal consent of the Legislative Assembly of Saskatchewan:
"shall be and are hereby constituted a body corporate and politic under the name of "St. Thomas More College", and shall under said name have power to establish, maintain and conduct at the City of Saskatoon a college in affiliation with the University of Saskatchewan where students may obtain a liberal education in the arts and sciences or in any other useful branch of learning, and to promote the study, practice and knowledge of such arts and sciences, and for such purposes formulate courses of study and rules of discipline for the students and provide for the delivery of lectures and the holding of exhibitions, classes and conferences calculated directly or indirectly to advance the cause of education whether general, professional or technical; to award entrance, undergraduate and graduate scholarships, as well as certificates and diplomas for merit and efficiency and to appoint such professors, associate professors, lecturers, instructors, and other officers and servants as may be necessary for carrying into effect the objects and purposes of the corporation, and to cancel or rescind such appointments at pleasure, and in conjunction with the said college to provide a church or chapel for those of the Roman Catholic faith attending the said University."
4(1) The primary role of the corporation is to operate a Catholic college that is federated with the University of Saskatchewan and is a place where students may obtain a liberal education in the arts and sciences or in any other useful branch of learning and to promote the study, practice and knowledge of those arts and sciences.
(2) For the purpose of fulfilling its role, the corporation may: (a) formulate and offer courses of study and rules of behaviour for the students;
(b) provide for the delivery of lectures and seminars and the holding of courses and conferences calculated directly or indirectly to advance the cause of education;
(c) award entrance, undergraduate and graduate scholarships, bursaries and prizes;
(d) appoint such professors, associate professors, assistant professors, lecturers, instructors, and other officers and employees as may be necessary for carrying into effect the objects and purposes of the corporation;
(e) in conjunction with the college, provide a church or chapel for those of the Catholic faith;
(f) exercise any other powers consistent with this Act and with the operation of an institution of higher learning in the Catholic tradition.
As the Catholic liberal arts college federated with the University of Saskatchewan, St. Thomas More College courageously explores the " riches of revelation and of nature so that the united endeavour of intelligence and faith will enable people to come to the full measure of their humanity" (Ex corde ecclesiae, 5). We are an inclusive community open to all persons.
Through our teaching we are devoted to a partnership of learning and growth with our students which addresses the synthesis of faith and reason in all aspects of the human condition.
The creative discovery of truth and its open dissemination nourishes our life as teachers and members of the wider academic and Catholic intellectual community.
As a Catholic college we are called to share in Christ's service to the people of God. Thus, the work of our college is not an end in itself, but must find application for the good of humanity.
As members of the larger University of Saskatchewan community we share core values based upon honesty, integrity, human dignity and fairness that recognize a University depends first and foremost on its people - faculty, staff and students. Working together we are committed to providing our students a supportive and inspiring learning environment through the establishment of a healthy and productive workplace in which all employees have a sense of belonging. St. Thomas More College embraces the University of Saskatchewan values as published:
We value creativity, intellectual curiosity, innovation, critical thinking, and knowledge.
We value the pursuit of high academic and ethical standards.
We value the diversity of our University community; the people, their points of view, and the contributions they make to the realization of our mission.
We value the ideas, continuing interest, and support of the people of Saskatchewan and Canada.
We value the University as a place of human dignity and fairness.
We value the freedom and independence to engage in the open pursuit of knowledge.
We value our campus as a place of inspiration and beauty.
By law St. Thomas More College is charged with the responsibility of educating students and must therefore ensure its actions and decisions are always made in the best interest of the people it serves. The corporate governance structure established to perform the oversight role and discharge this legal duty includes a Board of Governors and ownership by a Corporation of members representing its Catholic constituency: the Saskatchewan dioceses, members-at-large, alumni/ae, Basilian Fathers, STM students, tenured faculty, and campus ministry. The responsibility of STM in its federated relationship with the larger university community is defined in University Council Regulations (IX), and further guided by principles established in the Academic Federation Agreement for the Enhancement of the Liberal Arts 2005-06 (AFAELA) for the academic program and by the Revised Infrastructure Services Agreement 2003-04 (RISA) in the administrative area. In addition, St. Thomas More faculty are represented by the St. Thomas More College Faculty Union (STMFU) established in 1977 and the STM-STMFU Collective Agreement 2002-05. Non-academic employees, while not formally represented by a Union, abide by a Board of Governors approved practice of following the UofS Human Resources Division's policies and procedures, particularly the CUPE 1975 and ASPA collective agreements for CUPE-Equivalent and ASPA-Equivalent staff as much as possible. STM registered students are represented by the St. Thomas More College Students Union(STMSU). Newman Centre is also a student group based at STM, and Newman is open to all UofS students regardless of their College. Administratively, the President, the Dean and the Controller oversee the work of St. Thomas More College in responsibility to Corporation, the Board of Governors and the Government of Saskatchewan and in cooperative federation with the University of Saskatchewan.
St.Thomas More College is funded primarily by the Government of Saskatchewan and student tuition. As a government funded organization, STM is committed to sound administrative practices. To ensure adherence to the STM Act and to provide faculty and staff with clear, concise tools for decision-making in the operation of the College, it is necessary to establish objectives, devise plans, develop structures, allocate resources, and provide a framework for administrators, employees and students to ensure performance and actions are carried out in an accountable and supportive environment.
Accordingly, as a College federated with the University of Saskatchewan serving students, sharing resources, and founded on similar governing principles, it is appropriate for St. Thomas More College to identify specific STM Polices and Procedures, and to also formally adopt and communicate general UofS Policies and Procedures as guidelines for our action. The policies and procedures can be divided into three separate categories:
STM Policies and Procedures from the Faculty Information Handbook
STM Policies and Procedures Approved by the Administrative Committee and Board of Governors
UofS Policies and Procedures
In instances where the College's operations and circumstances are deemed by the Administrative Committee and Board of Governors to be significantly different from the University, which make it difficult, impractical or unreasonable to follow the University guidelines, and no College policy has been formally adopted on the issue, the UofS policies and procedures will be reviewed and discussed by the Administrative Committee in consultation with the parties that may be affected, and a policy will be drafted for consideration by the Board of Governors. Any interpretation required of specific policies shall be referred to the Administrative Committee for determination. All individuals who work and study at St. Thomas More College are expected to comply with these policies and procedures, and therefore should familiarize themselves with them.